JUNE 2007

DELHI CHARTER TOWNSHIP REGULAR MEETING DOWNTOWN DEVELOPMENT AUTHORITY JUNE 26, 2007

The Downtown Development Authority Board met in a regular meeting on Tuesday, June 26, 2007, in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. The Pledge of Allegiance was recited.

MEMBERS PRESENT:
Kim Cosgrove, Ted Darbor, Stuart Goodrich, Howard Haas, Nanette Miller, Jane Olney, Gary Smith, DiAnne Warfield

MEMBERS ABSENT:
Howard Brighton

OTHERS PRESENT:
Al McFadyen-DDA Director; Helen Harrison-Recording Secretary

APPROVAL OF MINUTES
Goodrich moved, Olney supported, to approve the May 22, 2007 meeting minutes. A Voice Poll Vote was recorded as All Ayes MOTION CARRIED

PUBLIC COMMENT
There was no public comment.

SET/ADJUST AGENDA
Item #4 will be brought forward after Agenda item #1.

PRESENTATION

1. LSL PLANNING – CEDAR HEIGHTS NEIGHBORHOOD PLAN
Val Lazdins and Eric Frederick of LSL Planning reviewed the information that was gathered from the meetings with local residents in this neighborhood. There is a need for street parking, but yet there are also no sidewalks in this area. The design the residents liked overwhelmingly includes curb and curb, sidewalks, on-street parking, parkways and street trees. Supervisor Goodrich said the meetings were well-attended and he believes the residents will be happy with the infrastructure improvements as it gives that area the feel of a real neighborhood. Mr. Smith asked if any thought had been given to purchasing some of the duplexes. Supervisor Goodrich stated that several of the duplex owners were now considering turning their duplexes into single family residences. Mr. McFadyen stated that he will prepare a request for proposals from engineering consultants to complete specifications and plans for the reconstruction of the Cedar Heights streets in accordance with LSL’s plan. Agenda item #4 moved forward, 4. Approve contract for Cedar Street Lighting Project Mike Bristor, of Landscape Architects and Planners, reviewed the information regarding the award of bid for the Cedar Street Decorative Lighting Extension. Only one bid was received, but Landscape Architects & Planners feels this is a good, responsive bid. Mr. McFadyen concurs with LAP’s suggestion that a $50,000 contingency be included for possible change orders. This may become necessary due to sidewalk removal and other unforeseen factors. We still are awaiting costs from the various utility companies. Olney moved, Goodrich supported, that the Board of Directors of the Delhi Charter Township Downtown Development Authority award the contract for the Cedar Street Decorative Lighting Extension Project to Delta Electric of Lansing, Michigan at their bid of $456,756.30 and that the DDA’s Executive Director is authorized to enter into an agreement with Delta Electric for this work. It is further recommended that a construction contingency in the amount $50,000 be established for this project and that the DDA Executive Director be authorized to enter into change orders with the contractor in the aggregate amount not to exceed $50,000 provided all such change orders are approved by Landscape Architects and Planners. All such change orders will be reported promptly to the DDA Board. The cost of this project will be charged to the DDA’s Fiscal Year 2007 Infrastructure budget. A Roll Call Vote was recorded as follows: Ayes: Goodrich, Haas, Miller, Olney, Smith, Warfield, Cosgrove, Darbor Absent: Brighton

MOTION CARRIED

2. APPROVE CONTRACT WITH DLZ OF MICHIGAN FOR FINAL DESIGN PLANS FOR THE HOLT AND AURELIUS NORTHEAST CORNER
Mr. McFadyen reviewed his memorandum regarding design plans for this corner as the corner is no longer under consideration for a retail space. Warfield moved, Olney supported, that the Board of Directors of the Delhi Township Downtown Development Authority accept the proposal from DLZ of Michigan dated May 31, 2007 to prepare final designs and construction drawings for the plaza area at the northeast corner of Holt and Aurelius Road at a lump sum fee of $40,515. The costs of these services will be charged to the DDA Fiscal Year 2007 Infrastructure budget. A Roll Call Vote was recorded as follows: Ayes: Cosgrove, Darbor, Goodrich, Haas, Miller, Olney, Warfield Nay: Smith Absent: Brighton

MOTION CARRIED

3. APPROVE CONTRACT WITH DLZ OF MICHIGAN FOR KELLER ROAD LANDSCAPING PROJECT
Mr. McFadyen reviewed his memo on this subject with the Board. Olney moved, Goodrich supported, that the Board of Directors of the Delhi Charter Township Downtown Development Authority accept the proposal of LDZ of Michigan to provide professional services in connection with the design and installation of landscaping along Keller Road adjacent to the Dart Development warehouse at a fee of $4,575. The cost of these services will be charged to the DDA’s Fiscal Year 2007 Infrastructure budget. A Roll Call Vote was recorded as follows: Ayes: Darbor, Goodrich, Haas, Miler, Olney, Smith, Warfield, Cosgrove Absent: Brighton

MOTION CARRIED

5. APPROVE AGREEMENT BETWEEN THE DELHI DDA AND THE BROWNFIELD REDEVELOPMENT AUTHORITY TO IMPROVE LAND AND REIMBURSE COSTS AT 1953 CEDAR, HOLT
Cosgrove moved, Miller supported, that the Board approve the agreement between the Delhi Charter Township Downtown Development Authority and the Delhi Charter Township Brownfield Redevelopment Authority to Improve Land and Reimburse Costs at 1953 Cedar Street, Holt, Michigan. A Roll Call Vote was recorded as follows: Ayes: Haas, Miller, Olney, Smith, Warfield, Cosgrove, Darbor, Goodrich Absent: Brighton MOTION CARRIED

REPORTS

Executive Director - Mr. McFadyen reviewed his report.

Marketing Committee Mrs. Olney said the contents of the 3rd quarter edition of Our Town are being finalized. The Committee had a very informative focus group session with two local developers.

Planning Commission Mr. Smith reported on several ordinance changes the Planning Commission is recommending. Delphi Glass has submitted a site plan for a large expansion and the Aspen Lakes office park west of Wigman Road has been approved. The Planning Commission will be reviewing the Township’s Master Plan.

Supervisor
Supervisor Goodrich stated that the appointments of Howard Haas, Jane Olney, and Howard Brighton have been approved at Township Board level; they need to go to the Township Clerk’s office to be sworn in. The department heads met for the 2008 Goals & Objectives. He has met with the CADL officials to discuss long range plans on the size of the Delhi branch of the library.

Treasurer DELHI CHARTER TOWNSHIP REGULAR MEETING DOWNTOWN DEVELOPMENT AUTHORITY JUNE 26, 2007

The Downtown Development Authority Board met in a regular meeting on Tuesday, June 26, 2007, in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. The Pledge of Allegiance was recited.

MEMBERS PRESENT:
Kim Cosgrove, Ted Darbor, Stuart Goodrich, Howard Haas, Nanette Miller, Jane Olney, Gary Smith, DiAnne Warfield

MEMBERS ABSENT:
Howard Brighton

OTHERS PRESENT:
Al McFadyen-DDA Director; Helen Harrison-Recording Secretary

APPROVAL OF MINUTES
Goodrich moved, Olney supported, to approve the May 22, 2007 meeting minutes. A Voice Poll Vote was recorded as All Ayes MOTION CARRIED

PUBLIC COMMENT
There was no public comment.

SET/ADJUST AGENDA
Item #4 will be brought forward after Agenda item #1.

PRESENTATION

1. LSL PLANNING – CEDAR HEIGHTS NEIGHBORHOOD PLAN
Val Lazdins and Eric Frederick of LSL Planning reviewed the information that was gathered from the meetings with local residents in this neighborhood. There is a need for street parking, but yet there are also no sidewalks in this area. The design the residents liked overwhelmingly includes curb and curb, sidewalks, on-street parking, parkways and street trees. Supervisor Goodrich said the meetings were well-attended and he believes the residents will be happy with the infrastructure improvements as it gives that area the feel of a real neighborhood. Mr. Smith asked if any thought had been given to purchasing some of the duplexes. Supervisor Goodrich stated that several of the duplex owners were now considering turning their duplexes into single family residences. Mr. McFadyen stated that he will prepare a request for proposals from engineering consultants to complete specifications and plans for the reconstruction of the Cedar Heights streets in accordance with LSL’s plan. Agenda item #4 moved forward, 4. Approve contract for Cedar Street Lighting Project Mike Bristor, of Landscape Architects and Planners, reviewed the information regarding the award of bid for the Cedar Street Decorative Lighting Extension. Only one bid was received, but Landscape Architects & Planners feels this is a good, responsive bid. Mr. McFadyen concurs with LAP’s suggestion that a $50,000 contingency be included for possible change orders. This may become necessary due to sidewalk removal and other unforeseen factors. We still are awaiting costs from the various utility companies. Olney moved, Goodrich supported, that the Board of Directors of the Delhi Charter Township Downtown Development Authority award the contract for the Cedar Street Decorative Lighting Extension Project to Delta Electric of Lansing, Michigan at their bid of $456,756.30 and that the DDA’s Executive Director is authorized to enter into an agreement with Delta Electric for this work. It is further recommended that a construction contingency in the amount $50,000 be established for this project and that the DDA Executive Director be authorized to enter into change orders with the contractor in the aggregate amount not to exceed $50,000 provided all such change orders are approved by Landscape Architects and Planners. All such change orders will be reported promptly to the DDA Board. The cost of this project will be charged to the DDA’s Fiscal Year 2007 Infrastructure budget. A Roll Call Vote was recorded as follows: Ayes: Goodrich, Haas, Miller, Olney, Smith, Warfield, Cosgrove, Darbor Absent: Brighton

MOTION CARRIED

2. APPROVE CONTRACT WITH DLZ OF MICHIGAN FOR FINAL DESIGN PLANS FOR THE HOLT AND AURELIUS NORTHEAST CORNER
Mr. McFadyen reviewed his memorandum regarding design plans for this corner as the corner is no longer under consideration for a retail space. Warfield moved, Olney supported, that the Board of Directors of the Delhi Township Downtown Development Authority accept the proposal from DLZ of Michigan dated May 31, 2007 to prepare final designs and construction drawings for the plaza area at the northeast corner of Holt and Aurelius Road at a lump sum fee of $40,515. The costs of these services will be charged to the DDA Fiscal Year 2007 Infrastructure budget. A Roll Call Vote was recorded as follows: Ayes: Cosgrove, Darbor, Goodrich, Haas, Miller, Olney, Warfield Nay: Smith Absent: Brighton

MOTION CARRIED

3. APPROVE CONTRACT WITH DLZ OF MICHIGAN FOR KELLER ROAD LANDSCAPING PROJECT
Mr. McFadyen reviewed his memo on this subject with the Board. Olney moved, Goodrich supported, that the Board of Directors of the Delhi Charter Township Downtown Development Authority accept the proposal of LDZ of Michigan to provide professional services in connection with the design and installation of landscaping along Keller Road adjacent to the Dart Development warehouse at a fee of $4,575. The cost of these services will be charged to the DDA’s Fiscal Year 2007 Infrastructure budget. A Roll Call Vote was recorded as follows: Ayes: Darbor, Goodrich, Haas, Miler, Olney, Smith, Warfield, Cosgrove Absent: Brighton

MOTION CARRIED

5. APPROVE AGREEMENT BETWEEN THE DELHI DDA AND THE BROWNFIELD REDEVELOPMENT AUTHORITY TO IMPROVE LAND AND REIMBURSE COSTS AT 1953 CEDAR, HOLT
Cosgrove moved, Miller supported, that the Board approve the agreement between the Delhi Charter Township Downtown Development Authority and the Delhi Charter Township Brownfield Redevelopment Authority to Improve Land and Reimburse Costs at 1953 Cedar Street, Holt, Michigan. A Roll Call Vote was recorded as follows: Ayes: Haas, Miller, Olney, Smith, Warfield, Cosgrove, Darbor, Goodrich Absent: Brighton MOTION CARRIED

REPORTS

Executive Director - Mr. McFadyen reviewed his report.

Marketing Committee Mrs. Olney said the contents of the 3rd quarter edition of Our Town are being finalized. The Committee had a very informative focus group session with two local developers.

Planning Commission Mr. Smith reported on several ordinance changes the Planning Commission is recommending. Delphi Glass has submitted a site plan for a large expansion and the Aspen Lakes office park west of Wigman Road has been approved. The Planning Commission will be reviewing the Township’s Master Plan.

Supervisor
Supervisor Goodrich stated that the appointments of Howard Haas, Jane Olney, and Howard Brighton have been approved at Township Board level; they need to go to the Township Clerk’s office to be sworn in. The department heads met for the 2008 Goals & Objectives. He has met with the CADL officials to discuss long range plans on the size of the Delhi branch of the library.

Treasurer
Mrs. Cosgrove reported that the fund balance as of 5/31/07 was $6,400,000. Members There were no additional comments.

Mrs. Cosgrove reported that the fund balance as of 5/31/07 was $6,400,000. Members There were no additional comments.

ADJOURNMENT The meeting was adjourned at 8:19 p.m.

July 24, 2007 Ted Darbor, DDA Board Secretary 4 TD/hh6-26-07ddameetingminutes

Last updated: February-27-2009

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