MAY 2007

DELHI CHARTER TOWNSHIP REGULAR MEETING DOWNTOWN DEVELOPMENT AUTHORITY MAY 22, 2007

The Downtown Development Authority Board met in a regular meeting on Tuesday, May 22, 2007, in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. The Pledge of Allegiance was recited.

MEMBERS PRESENT: Howard Brighton, Kim Cosgrove, Stuart Goodrich, Jane Olney, Gary Smith, DiAnne Warfield

MEMBERS ABSENT: Ted Darbor, Howard Haas, Nanette Miller

OTHERS PRESENT: Al McFadyen-DDA Director; Helen Harrison-Recording Secretary

APPROVAL OF MINUTES Goodrich moved, Brighton supported, to approve the April 24, 2007 meeting minutes. A Voice Poll Vote was recorded as All Ayes MOTION CARRIED

PUBLIC COMMENT There was no public comment.

SET/ADJUST AGENDA There were no adjustments to the agenda.

BUSINESS

1. RECOMMENDATION TO RETAIN LANDSCAPE ARCHITECTS AND PLANNERS TO PREPARE FINAL DESIGNS, PLANS, AND SPECIFICATIONS FOR THE WILLOUGHBY ROAD TO HOLT ROAD SECTION OF THE NON-MOTORIZED PATHWAY

Cosgrove moved, Warfield supported, that the Board of Directors of the Delhi Charter Township Downtown Development Authority accept the proposal from Landscape Architects dated May 17, 2007 to provide final design, plans, specifications, construction documents, permitting and bidding assistance for the portion of the non-motorized pathway to be constructed between Willoughby Road and Holt Road. I further move that the DDA’s Executive Director be authorized to enter into an agreement with Landscape Architects and Planners for these services in accordance with this proposal and that the cost of these services be charge to the DDA’s Fiscal year 2007 Infrastructure Budget. Cosgrove questioned whether the amount for the additional topographic survey information should be included in this motion. Mr. McFadyen stated the proposal for topographies would be given to the board at a later date. Cosgrove moved, Goodrich supported, to amend the main motion to include “in an amount not to exceed $42,632” after the words in the first line “accept the proposal”. A Roll Call Vote was recorded as follows: Ayes: Brighton, Cosgrove, Goodrich, Olney, Smith, Warfield Absent: Darbor, Haas, Miller

MOTION CARRIED

2 DELHI CHARTER TOWNSHIP REGULAR MEETING DOWNTOWN DEVELOPMENT AUTHORITY MAY 22, 2007

A Roll Call vote on the main motion was as follows: Ayes: Brighton, Cosgrove, Goodrich, Olney, Smith, Warfield Absent: Darbor, Haas, Miller
MOTION CARRIED

2. PURCHASE OF LIGHT POLES AND LIGHT FIXTURES FOR CEDAR STREET LIGHTING PROJECT

Mr. McFadyen reviewed the bid specs for the different types of light poles and light fixtures. Even though the initial cost is a little more, concrete rather the iron poles will be installed. The iron poles need to be repainted every five years. We have been assured that the concrete poles are a much more pleasing and sturdy product. Warfield moved, Goodrich supported, that the Board of Directors of the Delhi Township Downtown Development Authority accept the proposal of Kendall Electric to furnish King Luminaire concrete lamp posts and King Luminaire fixtures at the following unit prices: $1,943.71 per single head fixture and lamp post and $2,789.62 per double headed fixture and lamp post. I further move that the Board of Directors authorize the purchase of 49 single head and 4 double head fixtures and 53 lamp posts from Kendall Electric at a total cost of $106,400.27. This amount will be charged to the DDA’s Fiscal Year 2007 Infrastructure budget line item 248-7310.00-950.018. A Roll Call Vote was recorded as follows: Ayes: Cosgrove, Goodrich, Olney, Smith, Warfield, Brighton Absent: Darbor, Haas, Miller MOTION CARRIED

3. RESERVATION OF FUNDING FOR PINE TREE ROAD RESURFACING
Cosgrove moved, Brighton supported, that the Board of Directors of the Delhi Charter Township Downtown Development Authority allocates the $120,000 in the DDA’s 2007 Infrastructure budget (account number 248-731.00-999.120) to the Pine Tree Road resurfacing project in accordance with the April 16, 2007 proposal from the Ingham County Road Commission. It is further moved that the DDA Executive Director is authorized to complete any transfer necessary to effectuate this project. A Roll Call Vote was recorded as follows: Ayes: Goodrich, Olney, Smith, Warfield, Brighton, Cosgrove Absent: Darbor, Haas, Miller MOTION CARRIED

4. PURCHASE AGREEMENT FOR CEDAR STREET AND VETERANS DRIVE PARCELS
Goodrich moved, Warfield supported, that the Delhi Charter Township Downtown Development Authority Board of Directors approve the purchase agreement with RGH Investments Inc. for the DDA purchase of the properties described as 2024-2028 ½ Cedar, 2032 Cedar, 2034 Cedar and 4302 - 4302 ½ Veterans Drive in the amount of $430,000. It is further moved that a non-refundable deposit in the amount of $5,000 be made to RGH Investments Inc. in accordance with the terms of the purchase agreement.

3 DELHI CHARTER TOWNSHIP REGULAR MEETING DOWNTOWN DEVELOPMENT AUTHORITY MAY 22, 2007
Mr. McFadyen reviewed the history of the properties as rental units. Mr. Smith suggested that Mr. McFadyen find out if Holt Auto Clinic might also be for sale. The Board also suggested that the existing leases run out and that no effort be made at this time to require any of the tenants to move. A Roll Call Vote was recorded as follows: Ayes: Olney, Smith, Warfield, Brighton, Cosgrove, Goodrich Absent: Darbor, Haas, Miller MOTION CARRIED

REPORTS

Executive Director
Mr. McFadyen reviewed his report.

Marketing Committee
Mrs. Olney said the spring edition of Our Town is out. The Welcome brochure is still being designed as well as the brochure of DDA owned parcels. The new banners will be ordered soon. The focus group will be meeting next month.

Planning Commission Mr. Smith reported on several ordinance changes the Planning Commission is revising. A site plan is in for an expansion to Riverview Church, and a rezoning request has been approved from part of the Aspen Lakes development from C-1 to C-2.

Supervisor
Supervisor Goodrich reported on the meeting held with the Cedar Heights neighborhood. The Cedar Lake drain matter is still continuing.

Treasurer
Mrs. Cosgrove reported that the fund balance as of 4/30/07 was $6,500,000. Members It was suggested that a thank you be sent to Dennis Hull for his service as Business Community Police officer.

ADJOURNMENT The meeting was adjourned at 7:57 p.m.

June 26, 2007 Ted Darbor, DDA Board Secretary TD/hh5-22-07ddameetingminutes

Last updated: February-27-2009

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