OCTOBER 2006

DELHI CHARTER TOWNSHIP DOWNTOWN DEVELOPMENT AUTHORITY MINUTES OCTOBER 24, 2006

The Downtown Development Authority Board met in a regular meeting on Tuesday, October 24, 2006, in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan.

Cosgrove moved, Smith supported, to appoint Ted Darbor to act as Chairman Pro-Tem for the meeting.

A Voice Poll Vote was recorded as All Ayes

MOTION CARRIED

MEMBERS PRESENT: Howard Brighton, Kim Cosgrove, Ted Darbor, Stuart Goodrich, Gary Smith, DiAnne Warfield

OTHERS PRESENT: Al McFadyen-DDA Director; Helen Harrison-Recording Secretary

Chairman Pro-Tem Darbor called the meeting to order at 6:58 p.m. The Pledge of Allegiance was recited.

APPROVAL OF MINUTES
Smith moved, Goodrich supported, to approve the regular meeting minutes of September 26, 2006 as printed.

A Voice Poll Vote was recorded as All Ayes

MOTION CARRIED

PUBLIC COMMENT
There was no public comment.

SET/ADJUST AGENDA

Add Item 8: Planning and Analysis of Goff Property

PUBLIC HEARING – 2007 DOWNTOWN DEVELOPMENT AUTHORITY BUDGET

Cosgrove moved, Goodrich supported, to open the Public Hearing for the Fiscal Year 2007 Delhi Charter Township Downtown Development Authority Budget.

A Voice Poll Vote was recorded as All Ayes

MOTION CARRIED

There was no Public Comment.

Cosgrove moved, Warfield supported, to close the Public Hearing for the Fiscal Year 2007 Delhi Charter Township Downtown Development Authority Budget.

A Voice Poll Vote was recorded as All Ayes

MOTION CARRIED

1. APPROVE 2007 DDA BUDGET

Cosgrove moved, Warfield supported, to approve the Fiscal Year 2007 Delhi Charter Township Downtown Development Authority Budget and to submit it to the Township Board of Trustees for Public Hearing and Adoption.

A Roll Call Vote was recorded as follows: Ayes: Brighton, Cosgrove, Darbor, Goodrich, Smith, Warfield Absent: Haas, Miller, Olney MOTION CARRIED

2. SECANT TECHNOLOGIES FIBER NETWORK EXTENSION RECOMMENDATION AND PROPOSAL

Mr. McFadyen reviewed his memorandum on the fiber optic extension. .Alex Ellingsen of Secant stated Secant had completed five projects, and that 25% of industrial parks now advertise that they have fiber optic technology. He would suggest that the DDA include fiber optic in any future road construction when the trenches are open. The Board suggested that there may be a potential need in Section 2 of the Township, and along Cedar Street through Holt. He estimated spring 2007 construction.

Warfield moved, Goodrich supported, that the Delhi Township Downtown Development Authority Board of Directors approve the proposal of Secant Technologies of Kalamazoo, Michigan dated October 18, 2006 for design and management of the fiber optic conduit project on Holloway Drive. The DDA Executive Director is authorized to execute an agreement on behalf of the DDA with Secant to provide for these services. The cost of these services is charged to the DDA’s Fiscal Year 2006 Budget as an Infrastructure expense.

A Roll Call Vote was recorded as follows:

Ayes: Cosgrove, Darbor, Goodrich, Warfield, Brighton

Nay: Smith

Absent: Haas, Miller, Olney

MOTION CARRIED

3. STATUS OF SAM COREY SENIOR CENTER PROPERTY PURCHASE

Cosgrove moved, Goodrich supported, that the Delhi Township Downtown Development Authority Board of Directors leave on the table the August 23, 2005 offer to purchase the Sam Corey Senior Center property from the Township with the understanding that the DDA may or may not proceed with the property purchase pending the outcome of the planning for the farmers market and senior center project.

Mr. McFadyen reviewed the history of the potential purchase of the property, as well as the Township’s purchase of the Spahr property from Holt Schools. As it has not yet been determined if a combination farmers market/senior center is a viable option, the DDA board should consider the status of the offer to purchase made in August 2005.

A Roll Call Vote was recorded as follows: Ayes: Darbor, Goodrich, Smith, Warfield, Brighton, Cosgrove Absent: Haas, Miller, Olney MOTION CARRIED

4. DESIGN OF HOLT ROAD SIDEWALK EXTENSION PROJECT

Mr. McFadyen reviewed the memorandum and costs from Landscape Architects and Planners for the design and construction engineering process. Mr. Smith stated that the non-motorized walkway will be in this area.

Cosgrove moved, Brighton supported, that the Delhi Township Downtown Development Authority Board of Directors accept the proposal from Landscape Architects and Planners dated October 13, 2006 for the design, preparation of construction documents and construction oversight of the extension of sidewalk along Holt Road to connect the Aspen Lakes development with the Holt/Aurelius/Cedar triangle. It is further recommended that the DDA’s Executive Director be authorized to execute the notice to proceed and the $17,800 cost of these services be charged to the DDA’s 2005 Fiscal Year budget as an Infrastructure expense.

A Roll Call Vote was recorded as follows: Ayes: Goodrich, Smith, Warfield, Brighton, Cosgrove, Darbor Absent: Haas, Miller, Olney MOTION CARRIED

5. POSSIBLE EXPANSION OF HOLIDAY COOPERATIVE TV ADVERTISING CAMPAIGN

Mr. McFadyen stated all advertising packages originally approved for funding were sold, and Channel 10 believed they could sell an additional 8 packages. The DDA spent $15,000 on this campaign in 2005.

Warfield moved, Goodrich supported, that the Delhi Township Downtown Development Authority Board of Directors allocate an additional $10,000 to the 2006 Holt Holiday Television Advertising campaign with the understanding that this will fund up to 10 additional packages in accordance with the terms of the WILX Channel 10 original proposal. The additional cost will be charged to the DDA’s Fiscal Year 2006 Budget as a Marketing and Promotion expense.

A Roll Call Vote was recorded as follows: Ayes: Smith, Warfield, Brighton, Cosgrove, Darbor, Goodrich Absent: Haas, Miller, Olney MOTION CARRIED

6. REVISIONS TO COMMERCIAL REHABILITATION REBATE GUIDELINES

Mr. McFadyen stated the Beautification Committee has approved amendments to the CRRP which will allow certain improvements during new business construction. Exterior security improvements are also a new improvement item.

Cosgrove moved, Goodrich supported, that the Delhi Township Downtown Development Authority Board of Directors approve the Commercial Rehabilitation Rebate Program Guidelines as modified to include eligibility of certain improvements for new construction and building additions, and to incorporate limited eligibility of exterior security improvements.

A Voice Poll Vote was recorded as All Ayes

MOTION CARRIED

7. Capital Consultants Report on Delhi NE Drainage and Construction Estimates

Mr. McFadyen said the report included the cost of storm drain improvements and road construction for the Delhi NE area. He has asked Capital Consultants for a proposal to complete preliminary engineering of road, sewer and drainage improvements between Keller, Depot, Holt, and Delhi N.E. This proposal will be presented to the Board for its consideration in November.

8. Planning and Analysis of Deac Goff Property

Mr. McFadyen reviewed his memorandum. The Executive Committee has suggested that an analysis be completed of the property as to his highest and best use once a bypass road is constructed. Would a rezoning be beneficial?

Cosgrove moved, Warfield supported, that the Board of Directors of the Delhi Township Downtown Development authority authorize Mr. Richard A. Cooley of Grand Ledge, Michigan to prepare a development analysis in accordance with his proposal dated October 24, 2006 for a fee not to exceed $10,000. The cost of these services will be charged to the DDA’s Fiscal Year 2006 Budget as an Infrastructure expense.

A Roll Call Vote was recorded as follows: Ayes: Warfield, Brighton, Cosgrove, Darbor, Goodrich, Smith Absent: Haas, Miller, Olney MOTION CARRIED

REPORTS

Executive Director
Mr. McFadyen reviewed his report which included an update of the parking lot issues for Sammy’s. Supervisor Goodrich stated the parking lot that could be on the old Clark station site could be public parking and could the DDA purchase the lot? Mr. McFadyen replied that this could occur subject to DDA board approval.

Marketing Committee
Mr., McFadyen reported that a pro-active breakfast is being planned with some of the manufacturing companies in Delhi Township. The fall edition of Our Town is out and additional copies are available for board members. There will be an contest open to Holt students in early 2007 to design additional street banner ideas.

Planning Commission
Mr. Smith reported on a rezoning request for the northwest corner of Holt and College is on their agenda 11/13/06.

Last updated: February-27-2009

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