SEPTEMBER 2006

DELHI CHARTER TOWNSHIP DOWNTOWN DEVELOPMENT AUTHORITY MINUTES SEPTEMBER 26, 2006

The Downtown Development Authority Board met in a regular meeting on Tuesday, September 26, 2006, in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. DDA Board Chairman Howard Haas called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.

MEMBERS PRESENT: Howard Brighton, Kim Cosgrove, Ted Darbor, Stuart Goodrich, Howard Haas, Nanette Miller, Jane Olney, Gary Smith, DiAnne Warfield

OTHERS PRESENT: Al McFadyen-DDA Director; Helen Harrison-Recording Secretary

APPROVAL OF MINUTES
Smith moved, Warfield supported, to approve the regular meeting minutes of August 22, 2006 as printed.

A Voice Poll Vote was recorded as All Ayes

MOTION CARRIED

PUBLIC COMMENT
There was no public comment.

SET/ADJUST AGENDA
There were no adjustments to the agenda

PRESENTATIONS
1. Alex Ellingsen, Secant Technologies – Review Fiber Optic Analysis Report

Mr. Ellingsen reviewed the report that Secant Technologies prepared in regarding the feasibility and reasonableness of fiber optic service being developed in the DDA district. Different options were discussed. It was the consensus of the Board to request Secant Technologies provide additional services to the DDA on an hourly basis to prepare ideas to negotiate the best arrangement with ACD.net for fiber optic services.

DDA Board member Cosgrove arrived at 7:12 p.m.

2. John Elsinga, Delhi Township Manager – Update on Cedar Lakes

Mr. Elsinga discussed the court challenges the Township and the Drain Commissioner are undertaking to the MDEQ’s determination ruling on the Cook & Thorburn Drain/Cedar Lake. The Township will continue monitoring Cedar Lake.

BUSINESS

3. Holiday Cooperative Television Advertising Campaign

Olney moved, Darbor supported, that the Board of Directors of the Delhi Charter Township Downtown Development Authority approve the proposal of WILX-TV 10 to provide the Holt Holiday Television Advertising campaign for 2006. It is further recommended that DDA’s cost of $15,000 be charged to the DDA’s Fiscal Year 2006 Budget as a Marketing and Promotion expense.

A Roll Call Vote was recorded as follows:

Ayes: Brighton, Cosgrove, Darbor, Goodrich, Haas, Miller, Olney, Smith, Warfield

MOTION CARRIED

4. Display Panel Proposal from Blohm Creative Partners

Olney moved, Cosgrove supported, that the Board of Directors of the Delhi Charter Township Downtown Development Authority accept the proposal of Blohm Creative Partners to design and produce a display booth at a cost not to exceed $6,500. The cost of this booth will be charged to the DDA’s Fiscal Year 2006 Budget as a Marketing and Promotion expense.

It was the consensus of the Board that other uses of the display panel should be determined, for example, using the board for posting of items in the Community Service Center lobby by Township Departments, and using at other community-wide events.

A Roll Call Vote was recorded as follows:

Ayes: Cosgrove, Darbor, Goodrich, Haas, Miller, Olney, Smith, Warfield, Brighton

MOTION CARRIED

5. Purchase of 2150 Cedar Street, Holt, Michigan

Mr. McFadyen reviewed the memo regarding the property purchase.

Darbor moved, Goodrich supported, that the Delhi Charter Township Downtown Development Authority Board of Directors approve the purchase agreement between the DDA and Delhi Trio LLC for the sale of the property at 2150 Cedar to the DDA at a purchase price of $250,000. It is further moved that the contingency within the purchase agreement providing for approval by the Board of Directors be removed and that the earnest money deposit of $5,000 be paid in accordance with the purchase agreement. The DDA Executive Director is hereby authorized to close this transaction once all environmental and legal conditions have been satisfied. The cost of this transaction is to be charged to the DDA’s Fiscal year 2006 Budget as a Capital Outlay expense.

A Roll Call Vote was recorded as follows:

Ayes: Darbor, Goodrich, Haas, Miller, Olney, Smith, Warfield, Brighton, Cosgrove

MOTION CARRIED

6. Environmental Site Assessment Services from Fitzgerald/Henne for 2150 Cedar Street

Cosgrove moved, Olney supported, that the Delhi Charter Township Downtown Development Authority Board of Directors authorize Fitzgerald/Henne to proceed with Phase I Environmental Site Assessment Services and asbestos survey services in connection with the DDA’s proposed purchase of the property at 2150 Cedar Street, for a fee of $3,500. It is further moved that the DDA Executive Director be authorized to engage Fitzgerald Henne to complete a Phase II Environmental Site Assessment for a fee not to exceed $3,300. The cost of these services will be charged to the DDA’s Fiscal year 2006 budget as a Capital Outlay Expense.

Mr. McFadyen reviewed the memo regarding environmental work. Phase II may not be needed.

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Haas, Miller, Olney, Smith, Warfield, Brighton, Cosgrove, Darbor

MOTION CARRIED

7. LSL Planning proposal to complete a Neighborhood Improvement Strategy for Cedar Heights

Miller moved, Goodrich supported, that the Delhi Charter Township Downtown Development Authority Board of Directors accept the proposal from LSL Planning Inc. to complete a neighborhood improvement strategy for the Harding/Cedar Heights area for a lump sum fee of $8,400. The DDA Executive Director is authorized to enter into a professional services agreement with LSL Planning Inc. for these services. The cost of these services will be charged to the DDA’s Fiscal Year 2006 Budget Infrastructure Budget.

A Roll Call Vote was recorded as follows:

Ayes: Haas, Miller, Olney, Smith, Warfield, Brighton, Cosgrove, Darbor, Goodrich

MOTION CARRIED

8. Contract for Asbestos Abatement Services at 1600 Cedar, Holt, Michigan

Warfield moved, Brighton supported, that the Delhi Charter Township Downtown Development Authority Board of Directors accept the proposal from Fitzgerald/Henne for asbestos abatement at 1600 Cedar Street, Holt, Michigan, with the work to be completed at a cost not to exceed $6,238. The cost of the abatement will be charged to DDA Fiscal Year 2006 Capital Outlay account number 248-903.00-971.132.

A Roll Call Vote was recorded as follows:]

Ayes: Miller, Olney, Smith, Warfield, Brighton, Cosgrove, Darbor, Goodrich, Haas

MOTION CARRIED

9. Set 2007 DDA Budget to Public Hearing for October 24, 2006

Goodrich motioned, Brighton supported, to set the Public Hearing for the Delhi Charter Township Downtown Development Authority 2007 Budget for October 24, 2006.

A Voice Poll Vote was recorded as All Ayes

MOTION CARRIED

REPORTS

Executive Director
Mr. McFadyen reviewed his report which included an update of the building status for the Medawar project, the Cedar Street lighting project, and DTN’s Aspen Lakes commercial project.

Marketing Committee
Mrs. Olney reported the Fall 2006 Our Town will have 8 pages, the website is being updated with more statistical information, and a breakfast meeting is being planned with a focus group regarding proactive business procurement.

Planning Commission
Mr. Smith reported on rezoning request at the northwest corner of Holt and College may be considered by the Planning Commission at its October 23, 2006 meeting. The commission approved rezoning the properties on Circle Drive from Agricultural to R1E, and an SUP at 2070 Depot Street to DTN to allow outdoor storage by Snow Brothers Concrete.

Supervisor
Supervisor Goodrich reported that no public had been in attendance at the 2007 Budget Public Meetings.

Treasurer
Mrs. Cosgrove reported that the fund balance as of 8/31/06 is approximately $4 million.

Members DDA Board members had no additional comments.

ADJOURNMENT The meeting was adjourned at 8:41 p.m.

Last updated: February-27-2009

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